Nominations and Elections

Role of the Governing Council
The Governing Council executes the policies as agreed by the Delegates of the National Scientific Bodies. Its responsibilities include authorization to decide on time and place of the world food congresses and other events sponsored by IUFoST and to assist host nations in the planning of such events. It acts on IUFoST membership applications. The Governing Council is elected by the voting delegates of the national scientific bodies (Adhering Bodies) to direct the affairs of the Union and to work in the best interests of all members of IUFoST, not an individual adhering body.
Nominations Procedures

The President-Elect of IUFoST and  Members of the Governing Council are elected by the General Assembly for terms corresponding to IUFoST Congresses.

The holders of the elected positions shall normally proceed to a subsequent term as President and Members invited may proceed for a second and final term if eligible.

General Objectives: To ensure that personnel filling IUFoST elected positions will be highly capable, willing to work diligently on behalf of IUFoST, dedicated to the goals of IUFoST, and able to adopt an international perspective on issues related to Food Science and Technology.

Members of the IUFoST Governing Council – President Elect and Members

  1. Nominations may be made only by IUFoST Adhering Bodies. Adhering Bodies must be in current status with their dues in order to participate in the nominations and elections process.
  2. Candidates for election may be members of the General Assembly (voting delegate) or have been a member within the last eight years or have been actively involved in an IUFoST Advisory Committee or Working Group or Task Force within the last eight years. Candidates for President-Elect should normally have served on, or be closely acquainted with the work of, the Governing Council during the past eight years. The President-Elect is a Member of the IUFoST Board.
  3. Nominations must be accompanied by a signed statement that the nominee agrees to serve under the specified conditions and must be co-signed by the Adhering Body.
  4. Nominees must accept that IUFoST cannot pay the expenses of members of the Governing Council when travelling on IUFoST business except under exceptional circumstance. The Governing Council normally meets once each year at a mutually agreed time and place.
  5. The Constitution requires that no two representatives may be citizens of the same country. In the event that two nominees from the same country polled sufficiently highly to be otherwise elected to be members of the Governing Council, the lower polling of them would be rendered ineligible.  Members of the Governing Council elected prior to this term of office (President and Past President) or through the Academy (IAFoST President and IUFoST Scientific Council Chair) are exempt from the above criteria regarding geographical representation.
  6. Adhering Body Members serving a first term in the 2016-2018 Governing Council are eligible to continue for a second term.
  7. Election to the Governing Council is conducted in stages:
    1. Call for Nominations for President-Elect and Members of the Governing Council.
    2. Once the deadline for nominations has passed, nominating Adhering Bodies for President-Elect nominees will be asked by IUFoST to provide contact information for two other Adhering Bodies to provide endorsements for the nominee.
  8. IUFoST will provide these additional Adhering Bodies with the full slate of candidates for consideration, following which they have the opportunity to provide the requested nominee endorsement.
  9. The three endorsements (the nominating Adhering Body plus two additional Adhering Body endorsements for its nominee) will be included in the President-Elect ballot.
  10. Unsuccessful President-Elect candidates will be invited to have their names submitted for submission in the second ballot for Members of the IUFoST Governing Council if eligible and so desired.
  11.  Unsuccessful President-Elect candidates and Governing Council candidates, if eligible and so desired, and if the nominations are presented according to the agreed timelines for nominations, may also have their names submitted for the the Scientific Council positions for that term of office.

Nominations are accepted through the IUFoST online nominations system.  IUFoST Adhering Bodies are also asked to advise the IUFoST Secretariat (secretariat@iufost.org – Subject Line – Nominations) that a nomination has been submitted.

Updated Terms of Reference (TOR) regarding Nominations and Elections, if applicable, are provided to IUFoST Adhering Bodies as the nominations process opens in each Term of Office. Notices and TOR will be sent to IUFoST Adhering Bodies as the nominations open for the 2018-2020 Term of Office. It is expected that this will occur in late 2017.

Role of the International Academy

 
The International Academy of Food Science and Technology takes initiatives, with appropriate co-ordination by and in consultation with the IUFoST Governing Council, to promote food science and technology, stimulate education and training, and improve international cooperation. Among its activities, the International Academy nominates candidates for the Scientific Council for General Assembly approval and sends proposals for members of working groups  upon request. Its responsibilities also include providing scientific advice to the Scientific Council in conjunction with the IUFoST Governing Council.
 
Role of the Academy Executive Council
 
The Executive Council of the Academy (ECA) directs the work of the Academy. It consists of a Past President, a President, a President-elect, and two further Fellows as Executive Councillors. The Secretary General of IUFoST acts as Secretary to the Executive Council, and shall attend its meetings in a non-voting capacity.
The Academy meets in conjunction with the World Congresses of IUFoST. The Executive Council meets in conjunction with the meetings of the Governing Council of IUFoST, as possible. The President of the International Academy is a voting member of the IUFoST Governing Council and the Scientific Council and attends Governing Council and Scientific Council meetings in this capacity. Other meetings may also be arranged when necessary, desirable and possible at the call of the President of IUFoST, or the Academy President or the Secretary to the Executive Council.
Role of the Scientific Council in IUFoST
 
The IUFoST Scientific Council is composed of the Chair, Chair-elect, Past Chair, two councilors and the President of IAFoST. The Secretary-General is a non-voting member. Its responsibilities include:
– Maintenance of the scientific standard and integrity of IUFoST scientific activities in conjunction with the Governing Council, approval of publicly released scientific matters and the content of learned statements on scientific matters,
– Recommending to the Secretary-General at request and with advice from appropriate Fellows of the International Academy and IUFoST Governing Council, chairs and members of Working Groups and scientific commissions, no larger than is essential, to carry out specific tasks such as preparation of position papers and offering of expert advice.
– Oversight in conjunction with the IUFoST Governing Council of the scientific outputs from working groups and recommendation for dissolution of such working groups when their original purpose is fulfilled.
– Recommending meetings, symposia, workshops and conferences that IUFoST should co-sponsor or endorse.
Nominations Procedures
 
1. Nominations may only be made by Fellows of the International Academy (IAFoST).
2. Only Fellows of the International Academy at the time of nomination are eligible.
3. A signed statement that the nominee agrees to serve under the specified conditions must accompany nominations together with a background statement of approximately 200 words.
4. Nominees must accept that IUFoST cannot pay the expenses of members of the Scientific Council or International Academy Executive Council if travelling on IUFoST business except under exceptional circumstance. However, the Scientific Council and Academy Executive Council rarely meet face-to-face and normally conduct business by electronic mail, post and conference call.
5. Nominees to the position of Scientific Council Chair-elect should be aware that, if and when they assume the position of Scientific Council Chair, their responsibilities include participation in IUFoST Board meetings (usually conference calls) and attendance at the annual Governing Council meetings of the Union. Nominees to the position of Academy President-elect should be aware that, if and when they assume the position of Academy President, their responsibilities include participation in IUFoST Governing Council meetings.
6.  A ballot shall be issued, if sufficient candidates, for the elections of Academy Executive Council.  In the event that the unsuccessful nominee (s) wish to be considered for the Councillor position, there will be two ballots – first for President Elect and then following the close of the President Elect Ballot there shall be a ballot for AEC Councillor position (2).  Executive Councillors can serve for a maximum of two terms on the AEC and Scientific Council in their elected positions.
Updated Terms of Reference (TOR) regarding Nominations and Elections, if applicable, are provided to Fellows of the International Academy of Food Science and Technology (IAFoST)  as the nominations process opens in each Term of Office. Notices and TOR will be sent to the International Academy (IAFoST) Fellows as the nominations open for the 2018-2020 Term of Office. It is expected that this will occur in late 2017.  Nominations for Fellows of the International Academy, induction at the IUFoST World Congress in Mumbai, India, October 2018, are open.  Closing dates for nominations will be advised by expected that this will occur in late 2017.
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